Student-Related Instructor FAQ
PART I Student-Related Instructor FAQ
(CLICK ON THE QUESTIONS BELOW)
- undergraduate students, the Undergraduate Business Programs Office, 262 MH;
- MBA students, the MBA Program Office, 330 MH;
- MS/Accountancy students, PPA, and CAP students (5000-level courses), 275 MH;
- MS/Finance students, 330 MH;
- doctoral students to Mary Gould, 262 MH.
The University establishes the enrollment dates and deadlines followed by the Bauer College. These dates can be found on the web at http://www.uh.edu/enroll/rar/enrollment_schedule.html For a fall or spring semester, the last day on which a student can add a class or change sections of a class is the sixth day of classes. The Bauer College does not participate in late or extended registration activities. Instructors should not sign petitions or drop/add forms to add students to their classes.
Did you know? Registration begins at least two months prior to the beginning of a semester, allowing students ample time to make enrollment decisions and changes well before the first week of classes.
Instructors cannot add students to classes. Instructors should not sign petitions or drop/add forms to add students to their classes. Please refer students with enrollment issues to the appropriate advising office listed above. Advisors can give students options specific to their situations during the registration period.
Did you know? Department chairs review enrollment figures frequently for their courses and are aware of that some classes fill up quickly. They work closely with the advisors to meet student needs in terms of timely degree completion.
Instructors are not expected to do this since they cannot add students to classes. Refer the student to one of the advising offices (listed above).
Individual faculty members cannot waive prerequisites. Prerequisites are imposed on business courses by vote of the faculty of the Bauer College. These may include a GPA requirement, filing of a degree plan, a specific major for enrollment, or specific course prerequisites. Students with questions about prerequisites should be referred to the appropriate advising office for course selection options.
FYI about prerequisites: Frequent mailings are sent to students before the semester begins, letting them know that they will be dropped if they do not resolve their missing prerequisite situation within the first few days of the semester.
Official class rolls are listed in the Faculty Center (through your PeopleSoft account). You can print this roll out at any time, even before the semester begins. Great feature: you can email your students using the class roll function in the Faculty Center.
At this time, WebCT and PS are not in sync. The WebCt function does not drop students as the students drop themselves from classes. For an accurate list of your students, always use the PS features. This will also be the list of students to whom you can award grades.
FYI: Since students’ enrollment status can change frequently, a class roll today may be different tomorrow. University personnel input changes to the students’ records online, changing the PS rolls automatically as the changes are input.
The University establishes drop deadlines for students and publishes them on the web at http://www.uh.edu/academics/catalog/general/Cal_event_f06s07.html. An important part of the drop deadlines concerns refunds for dropped courses and for withdrawing from the University for the semester. These dates are found at http://www.uh.edu/sfs/Refunds/Refunds.html. These dates and refund amounts are set by the State of Texas. Neither the faculty nor the College has the authority to change them for a student.
No, students cannot be dropped after the last day to drop (exception requirements follow) or be given a W on the grade sheet.
After the last day to drop, a student cannot be dropped unless there is a “rare, substantiated, non-academic reason.”
FYI: Instructors may want to include this in the class syllabus to avoid problems at the end of the semester.
No, instructors of courses in the Bauer College cannot backdate drops. This extreme measure is taken only in the case of administrative error on the part of the College. A student who feels an administrative error has been made by the College or University may request a back date for courses from the respective office that committed the error.
If a student drops a single course and is still enrolled in other courses for the semester, this is a drop. If a student drops all courses in a semester, this is a withdrawal. If the student is enrolled in only one course in the semester and drops the course, this is a withdrawal. Refunds will be calculated depending on whether the student dropped or withdrew and what date the action occurred. The specifics can be found at http://www.uh.edu/sfs/Refunds/Refunds.html.
NOTE: The College has no say in the amount of refund granted to a student. The dates and amounts are set by the state.
An incomplete grade should be given only if a small portion of the class needs to be completed. The situation described above would indicate that the grade earned should be assigned. The instructor's syllabus outlines the grading guidelines for the course. How does the syllabus address frequent absences and failure to turn in assignments?
If the instructor decides to give an incomplete, the student should not register in the course again. The instructor will need to work with the student to determine the best course of action in order to complete the incomplete work, although allowing the student to sit in someone else's section could be seen as unfair to the students who did complete the course in the usual way.
Once the student has satisfactorily completed the incomplete work, the original instructor will need to complete a grade change form to change the grade.
Note: After one year, the incomplete grade automatically changes to an F.
Only undergraduate students in a 1000 or 2000-level course are eligible for the Q (i.e., “quit”) grade. This is an option available only since Fall 2004 (for courses taken Fall 2004 or later) and if requested, must be requested by the student from the Welcome Center no later than the last day to drop for a semester.
Undergraduate students should be referred to 109 E. Cullen. The staff in that office handles the paper work for medical withdrawals for undergraduate students, including working with doctors' statements, etc.
- MBA students, the MBA Program Office, 275 MH;
- MS /Accountancy students, 275 MH;
- MS /Finance students, 330 MH;
- Doctoral students to Mary Gould, 262 MH.
No, instructors in the Bauer College cannot backdate drops. This extreme measure is taken only in case of administrative error on the part of the College. A student who feels an administrative error has been made by the College or University may request a back date for courses from the respective office that committed the error. The University has an office that audits actions taken by staff in regard to students, including backdating, and can require justification of all actions taken. Please do not backdate drops for students.
Because of student confidentiality issues and because email is not necessarily a secure way to report grades, all University faculty and staff are strictly warned NOT to use a student’s social security number as the student ID and further, are discouraged from reporting grade information via email.
NOTE: if you reply to the student who has included their student number or social security number in their email, be sure to delete the ID or ssn from the student's email before hitting "Reply."
The general UH final exam schedule is found at http://www.uh.edu/enroll/rar/final_exam_schedule.html
|Bauer College classes that meet||Final is at the same time as classes that meet|
|8:30-10 MW||8-9 MWF|
|10-11:30 MW||10-11 MWF|
|11:30-1 MW||11-noon MWF|
For Bauer College classes that meet in the evening, the final exam schedule is emailed to the faculty and staff prior to the beginning of the upcoming semester.
Did you know? The final exam schedule must be followed by all instructors giving a final exam.
After the last day to drop a course for the semester and before the first day of finals, the Registrar's Office “opens” the grade sheets in PeopleSoft in the Faculty Center. The instructor (or the instructor’s TA) inputs the grades online.
Did you know? Instructors should never give their passwords to anyone, including their TAs. If you want the TA to input grades for you or have access to the class rolls, send Mary Gould an email indicating the class, class number (example: ACCT 4375, 34256) and the TAs name and PS ID.
Did you know? Every name on the grade sheet must receive a grade. If there are students whose names you don’t recognize are on the grades sheet, you must give them a grade. Various situations explain why their names may not be known to you which we can discuss, as needed. Please be sure to indicate a grade that is determined using the guidelines explained on the course syllabus.
Many classes now use WebCT to communicate with their students. A component of WebCT allows the secure reporting of grades. Outside of WebCT, grades should not be posted unless a written agreement has previously been obtained from the student. If grades are posted, no individually identifiable information can be used, e.g., student numbers or names.
Students can check their UH PS accounts to check their end of semester grades. If the instructor has not input the grades, the PS account will have no record of the grades. After a certain point in the grading cycle, if the grades are not input, the students’ records will show NR (not reported).
No, because most Bauer courses are set up to receive only letter grades: A, A-, B+, etc. This grade option was determined by the Bauer faculty at the time the course was created. The only courses that can receive S/U grades are the internship courses (GENB 4396 or 7396) and the doctoral-level teaching and research practica (8395/8396).
Very early in the grading cycle, instructors can change a grade online by going to the grade sheet in the Faculty Center. After that date, the grade can be changed only by completing an Academic Record Course Adjustment form (aka Grade Change form). These forms are obtained from the Department’s Office Coordinator. Instructor will need the student’s name, student ID, course number and section, to complete the form.
- Form given to the department chair for signature.
- Form brought to Mary Gould in 262 MH.
- Form is processed: checked for accuracy and completeness, scanned and input into UH processing system, IRIS.
- Registrar’s Office finalizes processing and inputs grade in PeopleSoft student account.
You or your office coordinator can go to http://www.bauer.uh.edu/Intranet/roomreserv/roomreserv.htm and complete the online request form. Please allow at least three working days for a response. Note that Friday afternoon or Saturday requests must be submitted no later than the preceding Tuesday. Sundays are not available.
Check with your department’s Office Coordinator about this.
Work with your department’s office coordinator on lead times needed for copies and security issues surrounding test material. Often, departments are closed or on skeleton staff after 5 pm and neither RICS nor the Undergraduate Business Programs Office have facilities to do volumes of copies, so please make sure you’re familiar with your department’s procedures about this.
The UH Physical Plant has a fix-it phone number: 34948. You or your department's office coordinator can report the problem.
PART II General Administrative Issues
Campus and college maps, dining, visitor parking http://www.bauer.uh.edu/about_bauer/visiting.htm
Bauer is fortunate in that there is ample parking near the building. Faculty/Staff Gated Parking Lot 1A and two large general parking lots are located in front of the building. A parking permit can be purchased at the Parking Office in the basement of the E Cullen Building (Main Administration).
The UH ID Card is called the Cougar 1 Card. It can be obtained through the Cougar 1 Card office. The office is located in room 279 of the University Center (3rd floor on the side facing the Hilton School Buildings). You can have your picture taken and a temporary red identification card issued between 7:30am and 7:00pm. Your permanent card will be mailed to you. More information is available at http://www.uh.edu/cougar1card
Your department coordinator can show you where office space is available for your use. S/he can also take care of providing any keys you need.
Students have one year to contest a grade. Therefore, you should keep all of your class records for one year after the semester ends. Each department has its own system for record retention. Please see your department coordinator to find out where to keep yours.
There are two bookstores that service the University of Houston
UH Bookstore in the University Center http://www.uh.bkstore.com/
The College Store http://www.thecollegestore.com/rho/
About two months before the semester begins, you will need to let the bookstores know which book you are using and also the maximum number of people that can enroll in your class. You can do this online through the UH bookstore. For the College Store you can email the textbook manager, Eric Sullivan, at firstname.lastname@example.org .
Please get your book requests in on time so students can get better deals on used books and in selling back their textbooks!
Each department has a copying machine. If you are unable to come in early enough to make copies or transparencies for your exam, please contact your department to make arrangements.
The receptionist in your department can assist you with any supplies you need for teaching.
Each department has mailboxes for faculty. Please talk to your department coordinator to find out where yours is.
|Bauer Dean's Office||713/743-4600|
|Undergraduate Business Programs||713/743-4900|
|Bauer Academic Departments||Phone Numbers|
|Accounting & Taxation||713/743-4820|
|Decision & Information Sciences (DISC)||713/743-4747|
|Marketing & Entrepreneurship||713/743-4555|
Writing the Syllabus
Your department chair and faculty colleagues have years of experience writing airtight syllabi and it is recommended that you get their input in developing a syllabus that fits in the Bauer College ethos. The following information covers only some basics of particular importance in this matter. All instructors are required to prepare a syllabus for each class they teach. The syllabus is a contract with your students which lets them know what they need to do to be successful in your class and also lets you know that they understand what their assignments are. Adherence to the syllabus is strongly advised.
The University of Houston Academic Honesty Policy is strictly enforced by the C. T. Bauer College of Business. No violations of this policy will be tolerated in this course. A discussion of the policy is included in the University of Houston Student Handbook, http://www.uh.edu/dos/hdbk/acad/achonpol.html . Students are expected to be familiar with this policy.
The C. T. Bauer College of Business would like to help students who have disabilities achieve their highest potential. To this end, in order to receive academic accommodations, students must register with the Center for Students with Disabilities (CSD) (telephone 713-743-5400), and present approved accommodation documentation to their instructors in a timely manner.
Should you have a student approach you with any requests due to a disability, please make sure they are registered through the Center for Students with Disabilities. The Center will advise you on how to proceed with special accommodations for the student. http://www.uh.edu/csd/
WebCT is an online instructional tool used across the university to facilitate teachers and students. WebCT has many benefits. It offers a place for the instructor to place the syllabus and important class documents. An instructor can also post grades for students to see in a confidential environment. To get started contact on of the college's instructional designers at 713/743-4858 or go to http://www.uh.edu/webct/
All Melcher Hall class rooms have projection equipment attached to computers permanently installed. Any problems with equipment in classrooms should be directed to the college IT department (called BDT) 713/743-4871 or in room 102 Melcher Hall. In addition, each department has a television and a portable projection cart available.
Many of our faculty invite guest speakers to their classes from the Houston business community to enhance their students' learning experience. Your department coordinator can help you arrange parking for your guests.
Proctors and teaching assistants can help you administer your classes and exams. Each department has its own system for assigning proctors and teaching assistants. Please speak with your department for details.
UH has a Learning and Assessment Center on campus that can grade scantrons. The turn-around time is usually less than 48 hours and they can email the results to you. http://www.las.uh.edu/
|Room temperature, electricity, janitorial, opening doors||713/743-4948|
|UH Police (non-emergencies).||713/743-0600|
In case of extremely severe weather or some type of disaster situation, please go to www.uh.edu or contact your department for updates on university closure or class cancellation.