Organization Officer FAQs

Financials

Bauer Student organization check processing

• Checks should be made payable to CBA Foundation.
• Memo lines should be the name of the student organization.
• Checks should be sent to the following address:
  CBA Foundation
  334 Melcher Hall
  Houston, TX 77204-6021
• Designate one officer to retrieve checks throughout the semester. This officer will be notified via email when a check has been processed and is ready to be released. In order to receive the check, the officer must:
• Present his/her student ID for verification purposes
• Sign the official check release form
• Submit a thank you letter ready to be mailed to the donor—the letter should be placed in an unsealed envelope labeled with the mailing and return addresses. Addresses should be typed, not handwritten. A 44 cent stamp should be placed on the envelope.

Bank account transitions

Student organizations with bank accounts at the on-campus Woodforest Bank are allowed access to the account, based on the information submitted to the UH Center for Student Involvement. This information should be kept current in order to ensure security.

Tax ID

In order to open a bank account, every organization must fill out IRS Form SS-4 in order to be assigned a tax ID number. This does NOT make the organization tax exempt. In order to gain 501(c)(3) status as a tax exempt organization, an organization must submit IRS Form 1023. In addition, this status requires that an organization submit Form 990 annually to the IRS. Under no circumstance should a student organization attempt to use the tax exempt information of Bauer College or the CBA Foundation.

Travel funds

Bauer College has funding available to help student organizations travel outside of Houston for case competitions, conferences, and other professional development opportunities. In order to be considered for this funding, an organization needs to submit the following documents:

• A proposal that answers the following questions:
• What is the purpose of this trip?
• How will the organization benefit from having its members attend?
• How will UH Bauer benefit from having its students attend?
• An itemized budget of all expenses to be incurred during the trip
• A travel request

Promotion

Bauer student organizations are encouraged to promote their activities and accomplishments through a wide variety of outlets.

• Website: Every Bauer student organization is featured on the UH Bauer website. As this is usually the primary source of information about the organization, it is imperative that the content is accurate, complete, and current.
• Bulletin boards are available for use on the first floor of Melcher Hall along the student activities hallway. Space is assigned each semester on a first come, first served basis.
• TV screens located in the lobby area of Melcher Hall can also be used to promote upcoming events. Create a 16:9 PowerPoint slide and submit it to the activities advisor at least a week prior to the event.
• Flyers can be posted throughout Melcher Hall and Cemo Hall, using the metal sliders placed near classroom doors and other high traffic areas in the buildings. There are also two public bulletin boards at either end of the first floor of Melcher Hall that can be used for these flyers. However, posting signs is prohibited in the following areas:
• Inside classrooms
• Inside bathrooms
• Walls
• Classroom doors
• Aluminum columns inside Melcher Hall
• **Using tape, staples, or thumb tacks is strictly prohibited on any surface.

Rush Week

Rush Week is the primary recruiting event hosted during the second week of each semester from Tuesday through Thursday. This event is exclusively for recognized Bauer student organizations that have successfully completed the registration process with Bauer College and the UH Center for Student Involvement. Undergraduate organization tables will be located in the back drum area of Melcher Hall from 9am-3pm and graduate organizations will be in the AIM Ticker area of Melcher Hall from 4-6pm. Each organization is responsible for providing its own decorations, promotional materials, equipment, etc.

Reserving space

Registered Bauer student organizations can request to use classroom space in Melcher Hall and Cemo Hall by filling out the following form: https://www.bauer.uh.edu/StudentOrgRoomReservation/.

Requests are accepted beginning on the first day of the semester. Requests will only be accepted for dates beginning on the third week of the semester. Any reservation requests prior to this time should be directed to the UC, or other meeting spaces on campus.